Solution example · Business with ambassadors · Worldwide
Ambassadors onboard themselves, find their assets and see their rewards
Orbit Outdoors. New ambassadors onboarded by hand; assets and updates sent one by one.
The problem
“Every new ambassador gets a welcome message, a folder of logos and a list of rules from me, by hand. Then the logos change and half of them are using the old ones.”
The solution
A sign-up form creates an ambassador record and sends a welcome with their login. The portal shows a shared library of logos, images and guidelines, the ambassador's tier and points, and the latest updates. Points are recorded against each ambassador and the tier updates by the rules the business sets.
Tools and AI used
Airtable holds ambassadors, points and tiers, Softr gives them a sign-in and the portal, Google Drive holds the asset library, and Make sends the welcome and the tier updates. Claude helps write the onboarding and update wording, which the team approves.
- Airtable
- Softr
- Google Drive
- Make
- Claude
What now works
A new ambassador is onboarded without anyone sending files by hand, and everyone works from the current version of an asset. Tiers follow written rules, so ambassadors can see why they are where they are.
Timeline, package and price
The portal is custom work, so it is quoted after a discovery call and comes with a maintenance plan. It starts with the Get Organised package for onboarding, records and updates, then adds the asset library and tiers. About five weeks.
Get Organised
$1,750£1,450€1,450AED 4,100A$1,750C$2,050₹29,000 one-time
Indicative, set for your region. See the package.
Stay Running
$105£90€90AED 210A$105C$120₹1,750 a month
Indicative, set for your region. See the package.
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